– Matching & Merging Data – How (what steps) to handle most efficiently

+4 votes

 New user – need a little guidance -- Perhaps some naming conventions are in order.   I will try not to get too lengthy, but help or guidance would be greatly appreciated.   As I have not done any merging, I don’t want to mess anything up..

My question is:  How (what steps-in what order) to handle most efficiently  to get one set of records for each – attached to all the right people with the most information and the least amount of hassle?

When searching for Burnside/Burnsides I came up with some anomalies regarding Robert Burnside – Found Matches under “Burnsides” so I rechecked my sources and found that they are recorded both ways – but they are “the same person”  I have as Burnside but could go either way with aka's.

(My sources are:  Robert Burnside Rev War Pension Ap (S17304 Burnside); Marriages (Burnsides) – (two Knox & Moore); Children 5 --  (Burnside/Burnsides); Sister Margaret (Burnside) – Brother Joseph (Burnside); Will docs in Madison Co. KY (Parents Robert/Elizabeth Burnside); Letters written re his brother Joseph during war (Burnside)

Robert Burnside– Isabella Moore/Jane Knox (Nokes) = Verified Marriages Madison Co KY; Mar 18 1790 married 1st to Isabella Moore in Madison Co KY; Nov 28 1792 married 2nd to Jane Knox (aka Nokes) in Madison Co KY. (Rbt would be about 33)

Looks like only 3 of the 5 children have been found & some dups here with no mother (but this still needs more searching)

Although I understand the bit about collective effort and using lowest #, I hesitate to make any changes without first consulting the respective profile managers to let them know what/where the issues are/might be.  Looks like some of this was “Gedcom Import” problems.

Is it better to try and clean up the “whole family” at once for long term gain? or:

Request to be added to all, advise problem areas & clean up myself; or

(a)     write each profile manager & request they clean up/merge those records under their domain

(b)     Advise everyone at same time of the multiple problems – wives & children

(c)     Give them all my info (about 5 pages of notes) and coordinate entry to 1 record, etc. then add that profile # to my records?

(d)     Or, some other way to handle? (Is there some easier way to accomplish that I am not seeing?)

Thanks in advance for your input.


in Policy and Style by Sandy Edwards G2G6 Mach 7 (73.0k points)
retagged by Keith Hathaway

1 Answer

+2 votes
Sandra, all our profiles are collaborative. If you see some that'll need merges, sources and cleaning up, by all means, go for it .

If the profiiles are missing common data like dates and  locations, thank you for filling them in !

If they need more clean-up or categories added, click the "request to be added to the trusted list" .If the profiles are already open, you can edit the corrections after posting why they need changes in the comments section of each profiles. Some profile managers will respond or thank you and be happy for the help; some may have questions and will contact you ; some may not respond at all. If the profiles are "protected", you can post your sources in the comments part or contact the project manager.

As for the duplicates, you can initiate a merge request right away by using the merge functions on each profile.

Once again, thank you for improving the profiles (-:
by Maggie N. G2G6 Pilot (860k points)
Thank you Maggie, this is helpful.  Guess I will just jump in (after a little more research) and do what I can.

Regards, Sandy

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