Project: Messengers

Categories: Functional Projects | Volunteer Coordinators

Welcome to the Messengers Project!
... a sub-project of the Volunteer Coordinators

Quick links for members: Messenger Tracking | Messenger Google Group

The purpose of the Messengers is to introduce new members to our guided tour of WikiTree: New Member How To.

When a member joins, they receive the first "stop" in the tour when they are confirmed by a Greeter. A Messenger sends them a message on week one to see how they are doing with the How To's or if they have questions. A Mentor checks in with them on their second week to offer help if it's needed.

Contents

How to Join

  • Be a member for at least 30 days.
  • Visit our joining thread on G2G and leave a message to let us know you're interested.
  • Add MESSENGERS to your list of followed tags so that you'll receive notifications from G2G posts.
  • When you join the project, we will ...
    • ... set up necessary permissions.
    • ... award you the Volunteer Coordinators badge, because we are a sub-project of that project.
    • ... add you to the Messengers Google Group.
    • ... teach you exactly what to do. :-)

Schedule

Day 1 - Greeter Confirmation. See here for sample message.

Week 1 - Check in on them and give them the link to the How To category: https://www.wikitree.com/wiki/Category:New_Member_How-To

Week 2 - Mentor Introduction. Introduce yourself as a Mentor and offer assistance.

pre-1700 - Volunteer Coordinator assistance to self-certified members from the previous day


Schedule

DAY Day 1(Greeters) Week 1 (Messengers) Week 2 (Mentors) Pre-1700 (VolCoords)
MONDAYGreeters Shirley Vicky David S
TUESDAY Greeters Mary David S. Janet
WEDNESDAYGreeters Cindy Shirley Mary
THURSDAYGreeters Karen Guy Natalie
FRIDAY Greeters Charlotte Michelle Dorothy B.
SATURDAY Greeters Carole Shirley Susie
SUNDAY Greeters Susie Vicky Debi
DAY Day 1 (Greeters) Week 1 (Messengers) Week 2 (Mentors) Pre-1700 (VolCoords)

* = Wants to work bi-weekly

Tools & Info for Your Convenience

  • Date Calculator -- It's pretty simple: Enter today's date, set the "Add/Subtract" indicator to "Subtract" and enter the number of weeks you need to go back.

How to Do Messages

  • When you are ready to start with your day:
    • Open the Google Tracking Spreadsheet and wait for it to load (See image below)
    • Scroll down until you find the appropriate Volunteer Date
    • Mentors: Put a w (working) in column C
    • Messengers & Volunteer Coordinators: Put an w (working) in the column of the message you are posting
    • Type your name in column M
    • Close the sheet
  • Messengers & Mentors: Go to the Volunteer Activity Feed
    • Scroll back to the appropriate day in the feed. (Example: if you have Monday Week 1 and today is March 20th, you would go back in the feed to March 13th.)
      • Use the date calculator above to make this easy
    • Add the following parameter to the URL to skip ahead quickly: &start=xxxx
      Replace "xxxx" with the number of entries you want to skip ahead. A good rule of thumb is the # of days back * 125
      EXAMPLE: for Week 2 messages: 14 days * 125 = 1750. So your URL would look like:
      https://www.wikitree.com/index.php?title=Special:Badges&b=volunteer&start=1750
      This will get you close. You'll have to page forward or back to find the starting point for your day.
    • Post your message for everyone who joined on that day. (So, in the above example, you would leave the Week 1 Message for everyone who joined on March 13th.)
  • Pre-1700 Coordinators: See the VoCo Sandbox for instructions
  • When you have finished with your day:
    • Open the Google Tracking Spreadsheet and wait for it to load (See image below)
    • Scroll down until you find the appropriate Volunteer Date
    • Change your "w" to "x"
    • Put the current date in column J "Messaged Date," replacing anything already there
      • Column K "Next Work Date" will automatically update to "Messaged Date" +7 days
        (for more info, see "Info about Next Work Date")
      • Type your name and the message posted in column L "Name & Message posted"
      • Remove your name from column M
    • Scroll down the sheet looking for Orange in the Next Work Date
      • If you find Orange and and all the message columns aren't blue:
        • Work the day if you have time
        • Alert the group if you don't have time
    • Close the sheet, it will be saved automagically

Tracking Sheet Still Loading

  • When both the highlighted messages in the image disappear, the tracking sheet is ready to use
Messenger Tracking Sheet - Still Loading

Sample Message

Please make it your own. The only requirement is that the link, and only that link, be included.


Hi GuestName,

How is it going so far. Was the first page of the [https://www.wikitree.com/wiki/Category:New_Member_How-To How-Tos] helpful or did it leave you with questions?

We want to help! Click my name, then ask in the comment section of my page.

MyName ~ WikiMessenger

PS Sometimes links don't work in emails. You can always find a link that works in the public comments on your profile.


This page was last modified 09:31, 7 October 2017. This page has been accessed 4,119 times.