Project: Messengers

Categories: Functional Projects | Volunteer Coordinators

Welcome to the Messengers Project!
... a sub-project of the Volunteer Coordinators

Quick links for members: Messenger Tracking | Messenger Google Group | Off Cycle Volunteers

The purpose of the Messengers is to introduce new members to our 5 week guided tour of WikiTree: New Member How To.

When a member joins, they receive the first "stop" in the tour when they are confirmed by a Greeter. A Mentor checks in with them on their second day to offer help if it's needed. Once a week, for the next five weeks, the new member will get the rest of the "stops" via the Messengers.

Contents

How to Join

  • Be a member for at least 30 days.
  • Visit our joining thread on G2G and leave a message to let us know you're interested.
  • Add MESSENGERS to your list of followed tags so that you'll receive notifications from G2G posts.
  • When you join the project, we will ...
    • ... set up necessary permissions.
    • ... award you the Volunteer Coordinators badge, because we are a sub-project of that project.
    • ... add you to the Messengers Google Group.
    • ... teach you exactly what to do. :-)

Schedule

Day 1 - Greeter Confirmation. See here for sample message.

Week 1 - Check in on them and give them the link to the How To category: https://www.wikitree.com/wiki/Category:New_Member_How-To

New Week 2 - Mentor Introduction. Introduce yourself as a Mentor and offer assistance.

Old Week 2 - Volunteer Coordinators Introduce them to How to Join in the Community: https://www.wikitree.com/wiki/How_to_Join_in_the_Community

Week 3 - Introduce them to How to be a Successful WikiTreer: https://www.wikitree.com/wiki/How_to_be_a_Successful_WikiTreer

Week 4 - Introduce them to How to Manage Your Watchlist: https://www.wikitree.com/wiki/How_to_Manage_Your_Watchlist

DAY Day 1 (Greeters) Week 1 New Week 2
(Mentors)
Old Week 2 Week 3 Week 4 Week 5
MONDAYGreeters Shirley Vicky Shirley Gilly
Vicky Vicky
TUESDAY Greeters Mary David S. Mary Cindy OPEN OPEN
WEDNESDAYGreeters Charlotte OPEN OPEN Cindy OPEN Shirley
THURSDAYGreeters Shirley Marlene
Away July 31
to Aug 18
Janet Shirley Marlene
Away July 31
to Aug 18
Marlene
Away July 31
to Aug 18
FRIDAYGreeters Charlotte Michelle Charlotte Debi David S. Susie
SATURDAY Greeters Susie Shirley Susie Carole Mary Cindy
SUNDAY Greeters Lynn Open Marlene Open Open Cindy
DAY Day 1 (Greeters) Week 1 New Week 2
(Mentors)
Old Week 2 Week 3 Week 4 Week 5

Tools & Info for Your Convenience

  • Date Calculator -- It's pretty simple: Enter today's date, set the "Add/Subtract" indicator to "Subtract" and enter the number of weeks you need to go back.

How to Do Messages

  • When you are ready to start with your day:
    • Open the Google Tracking Spreadsheet and wait for it to load (See image below)
    • Scroll down until you find the appropriate Volunteer Date
    • Mentors: Put an x in columns B and a w (working) in column C
    • Messengers & Volunteer Coordinators: Put an w (working) in the column of the message you are posting
    • Type your name in column M
    • Close the sheet
  • Scroll back to the appropriate day in the feed. (Example: if you have Monday Week 1 and today is March 20th, you would go back in the feed to March 13th.)
    • Use the date calculator above to make this easy
    • Add the following parameter to the URL to skip ahead quickly: &start=xxxx
      Replace "xxxx" with the number of entries you want to skip ahead. A good rule of thumb is the # of days back * 125
      EXAMPLE: for Week 5 messages: 35 days * 125 = 4375. So your URL would look like:
      https://www.wikitree.com/index.php?title=Special:Badges&b=volunteer&start=4375
      This will get you close. You'll have to page forward or back to find the starting point for your day.
  • Post your message for everyone who joined on that day. (So, in the above example, you would leave the Week 1 Message for everyone who joined on March 13th.)
  • When you have finished with your day:
    • Open the Google Tracking Spreadsheet and wait for it to load (See image below)
    • Scroll down until you find the appropriate Volunteer Date
    • Change your "w" to "x"
    • Put the current date in column J "Messaged Date," replacing anything already there
      • Column K "Next Work Date" will automatically update to "Messaged Date" +7 days
        (for more info, see "Info about Next Work Date")
      • Type your name and the message posted in column L "Name & Message posted"
      • Remove your name from column M
    • Scroll down the sheet looking for Orange in the Next Work Date
      • If you find Orange and and all the message columns aren't blue:
        • Work the day if you have time
        • Alert the group if you don't have time
    • Close the sheet, it will be saved automagically

Tracking Sheet Still Loading

  • When both the highlighted messages in the image to disappear, the tracking sheet is ready to use
Messenger Tracking Sheet - Still Loading

Sample Messages

Day 1 and Day 2 will be covered by the Greeters and Mentors, respectively. The following messages will be delivered by the Messengers according to the schedule above.

NEW Week 1 Sample Message

Please make it your own. The only requirement is that the link, and only that link, be included.


Hi GuestName,

You've been a member of WikiTree for about a week now so I thought I would check in to see how it's going. Have the [https://www.wikitree.com/wiki/Category:New_Member_How-To How-Tos] been helpful or left you with questions?

We want to help! Click my name, then ask in the comment section of my page.

MyName ~ WikiMessenger

PS Sometimes links don't work in emails. If that's happened to you, check the public comments on your profile. The links will work from there.

Week 2

Hi, Guest

It's time for your next stop on the guided tour!

This week, we'd like to show you [https://www.wikitree.com/wiki/How_to_Join_in_the_Community How to Join in the Community]. There's no shortage of opportunities to get involved through social media, our forum, and projects.

Be sure to check out the [https://www.wikitree.com/wiki/Project:One_Name_Studies One Name Studies Project] to see if anyone has started a project for one of the surnames in your family. Don't see one? Follow the instructions for starting your own!

Please let me know if you have questions. :-)

Your Name, WikiMessenger

Week 3

Guest name --

You've been here for several weeks now! We hope your profiles are starting to come together and that you've enjoyed getting to know all of us a little better.

You're probably getting a good feel for the collaborative nature of WikiTree by now. We know that collaboration isn't always easy. So, we've put together a few pointers that can make working in this type of environment a little easier: [https://www.wikitree.com/wiki/How_to_be_a_Successful_WikiTreer How to be a Successful WikiTreer].

As always, your questions are welcome!

Your Name

Week 4

Guest name --

You may have been hard at work getting connected to family members who are already here and adding those who were missing. You probably have at least a few profiles that you manage now.

There's a fast and easy way to access those profiles using the Watchlist. So, this week we're going to look at [https://www.wikitree.com/wiki/How_to_Manage_Your_Watchlist How to Manage Your Watchlist].

Please let one of us know if you have questions! Just click my name above the comment, then ask in the comment section of my page. We want to help!

Your Name


Shortened Links for Missing Week Messages

  • Note: These links are for times when a volunteer is missing a previous week's message. Please use wording from the "All-In-One" sample when more than one message is needed. Delete already posted and upcoming message lines and the numbers at the beginning of the line you use.

1. Link to the [https://www.wikitree.com/wiki/Category:New_Member_How-To New Member How-To] page

2. Community involvement and ways to stay up-to-date with what's going on in the [https://www.wikitree.com/wiki/How_to_Join_in_the_Community Community]

3. Collaboration tips for [https://www.wikitree.com/wiki/How_to_be_a_Successful_WikiTreer being a Successful WikiTreer]

4. Managing the [https://www.wikitree.com/wiki/How_to_Manage_Your_Watchlist Profiles on Your Watchlist]


All-in-One Message

Thanks for volunteering! You are now a full member of the WikiTree community, and can start adding your family.

Since WikiTree is different from other genealogy sites, we have created the [https://www.wikitree.com/wiki/Category:New_Member_How-To New Member How-To] pages. There is no time limit so feel free to work through the How-Tos at your own pace.

PS. Sometimes links don't work in email. If that's happened to you, use the link in the public comments on your profile. Let us know if you have questions; we want to help.

Enjoy!

"No More Messages" Message

Use this when a guest has notified you via comment or PM that something has come up in their life and they need to not receive messages. If you see this message on a volunteer's profile, do not leave more posts.

Guest --

Thanks for the message. I wanted to make sure there is a post here to let others know that you have requested no more emailed comments at this time. To adjust how many WikiTree automated messages (not from comments) you receive, visit your Settings page (https://www.wikitree.com/wiki/Special:Settings).

The [https://www.wikitree.com/wiki/Category:New_Member_How-To New Member How-Tos] are intended to be visited about once a week, but feel free to work through them when you are able to return.

Your name

PS. Sometimes links don't work in email. If the one above doesn't, the link is also in the public comments on your profile.

**Proposed** New Schedule - Continue using old schedule for now

DAY Day 1 (Greeters) Week 1 (Messengers)
Even (Aug 20-26)
Week 1 (Messengers)
Odd (Aug 13-19)
Week 2 (Mentors)
Even (Aug 20-26)
Week 2 (Mentors)
Odd (Aug 13-19)
Pre-1700 (Vol Coord)
Even (Aug 20-26)
Pre-1700 (Vol Coord)
Odd (Aug 13-19)
MONDAYGreeters Shirley Gilly Vicky Open David S David S.
TUEDAY Greeters Mary Mary David S. David S. Janet Janet
WEDNESDAYGreeters Cindy Open Open Open Mary Mary
THURSDAYGreeters Shirley Open Marlene Open Emma
replacement requested
Open
FRIDAY Greeters Charlotte Lynn Michelle Michelle Dorothy B. Dorothy B.
SATURDAY Greeters Susie Carole Shirley Shirley Summer
is replacement needed?
Open
SUNDAY Greeters Debi Open Open Open Debi Susie|
DAY Day 1 (Greeters) Week 1 (Messengers)
Even (Aug 20-26)
Week 1 (Messengers)
Odd (Aug 13-19)
Week 2 (Mentors)
Even (Aug 20-26)
Week 2 (Mentors)
Odd (Aug 13-19)
Pre-1700 (Vol Coord)
Even (Aug 20-26)
Pre-1700 (Vol Coord)
Odd (Aug 13-19)



This page was last modified 05:47, 18 August 2017. This page has been accessed 3,423 times.