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Canada Project Source Citations

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Here are some templates for adding citations for commonly used Canadian sources. To use these templates fill in the blanks and replace the items in ALL CAPS with the information from the record. Do not use ALL CAPS in your citations. Additional info such as birth date, names of parents and/or spouse can be added to the citations from the form, if available.

Note: This is a work in progress. Your feedback is welcomed and appreciated!
Contact: Peggy Watkins with your suggestions or comments.

Contents

National Resources

Library and Archives Canada

Library and Archives Canada has a wealth of genealogical records including census, military and naturalization records.

Census

  • "Census of Canada, ____," online database with images. Entry for ____; Province: ____, District Name: ____, District Number: __, Sub-District Name: ____, Sub-District Number: __, Division Number: ___, Family Number: __, Page Number: __, Microfilm: __, Reference: RG31 - Statistics Canada, Item Number: ____. [URL Scanned image PDF] Library and Archives Canada: Censuses (URL : accessed DATE).
Sample:
  • "Census of Canada, 1901," online database with images. Entry for Malcom Cameron; Province: British Columbia, District Name: Yale and Cariboo, District Number: 5, Sub-District Name: Kootenay East - North Riding, Sub-District Number: D, Division Number: 6, Family Number: 34, Page Number: 3, Microfilm: T-6430, Reference: RG31 - Statistics Canada, Item Number: 31526. Scanned image PDF Library and Archives Canada: Censuses (https://www.bac-lac.gc.ca/eng/census/1901/Pages/item.aspx?itemid=31526 : accessed 1 Aug 2022).

Military

  • "Personnel Records of the First World War," database with images, Entry for ____; Regimental Number: ____, Date of Birth: ____, Reference: ____, Item Number: ____, Record Group: Canadian Expeditionary Force (CEF). Library and Archives Canada, Military Heritage, First World War (URL : accessed DATE).
Sample:
  • "Service Files of the Second World War - War Dead, 1939-1947," database with images, Entry for ____; Date of Birth: ____, Date of Death: ____, Rank: ____, Unit: ____, Force: ____, Service Number: ____, Reference: ____, Volume: ____, Item Number: ____. Library and Archives Canada, Military Heritage, Second World War: 1939-1945 (URL : accessed DATE).
Sample:

Naturalization Records

Sample:

Metis Scrip records

  • "Métis Scrip Records in Collection Search". Entry for ____; DESCRIPTION (near the top), "Record Information – Brief". [URL Scrip record] Library and Archives Canada (Métis Scrip Record : accessed DATE).
Sample:
  • "Métis Scrip Records in Collection Search". Entry for Leandre St. Germain; "Scrip affidavit for St. Germain, Leandre; born: 13 August 1839; father: François St. Germain (French Canadian); mother: Louise Morand (Métis); claim no: 2666; scrip no: 12238; date of issue: 20 April 1877; amount: $160 = Demande de certificat pour St. Germain, Leandre; né(e): le 13 août 1839; père: François St. Germain (Canadien(ne) français(e)); mère: Louise Morand (Métis(se)); no de réclamation: 2666; no de certificats: 12238; date d'émission: 20 avril 1877; au montant de: 160$" Date: 1870-1885. Reference: RG15-D-II-8-a, Volume number: 1324, Microfilm reel number: C-14933. Found in: Archives / Collections and Fonds. Item ID number:1503773. Scrip record Library and Archives Canada (Métis Scrip Record : accessed 14 May 2022).

Canadian Virtual War Memorial

  • "Canadian Virtual War Memorial," Entry for: ____, DATE OF DEATH, Service Number: ____, Force: ____, Unit: ____, Division: ____. Commemorated on Page ____ of the Second World War Book of Remembrance. ____ Cemetery, LOCATION, GRAVE DETAILS. (URL : accessed DATE).
Sample:

Provincial Resources

Alberta

  • "Alberta BIRTHMARRIAGEORDEATH Indexes," online database. Entry for NAME; Registration Number: NUMBER, PLACE, DATE, Birth Date: DATE. [URL _____ Certificate] (provincialarchives.alberta.ca : accessed DATE).

British Columbia

Here are the templates for citations from the British Columbia Archives

With Image

  • "British Columbia _____ Registrations," online database with images. Entry for _____; Registration Number: _____, PLACE, DATE. [URL FOR IMAGE _____ Certificate] Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed DATE).

OR

  • "British Columbia _____ Registrations," online database with images. Entry for _____; Registration Number: _____, PLACE, DATE, Age at Death: __. [URL FOR IMAGE _____ Death Certificate] Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed DATE).
Sample:
  • "British Columbia Death Registrations," online database with images. Entry for Marion Dorsey; Registration Number: 1983-09-007159, Horsefly, 26 Apr 1983, Age at Death: 77. Death certificate Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed 29 Jan 2021).

Without Image

  • "British Columbia _____ Registrations," online database with images. Entry for _____; Registration Number: _____, PLACE, DATE, Age at Death: __. Not digitized. Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed DATE).

OR

  • "British Columbia _____ Registrations," online database with images. Entry for _____; Registration Number: [URL FOR SEARCH BY REG NO. _____], PLACE, DATE, Age at Death: __. Not digitized. Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed DATE).
Sample:
  • "British Columbia Death Registrations," online database with images. Entry for Teru Takahashi; Registration Number: 1918-09-188306, Revelstoke, 1918-03-22, Age at Death: 33. Not digitized. Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed 24 Apr 2021).
  • "British Columbia Birth Registrations," online database with images. Entry for George William Bentley; Registration Number: 1897-09-026898, Victoria, 1897-12-16. Not digitized. Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed 5 Jan 2022).
If using this option, please trim the URL. For example:
http://search-collections.royalbcmuseum.bc.ca/Genealogy/Results?as.type_birth=true&as.registration_num=1897-09-026898

Baptisms

  • "British Columbia Baptisms," online database. Entry for NAME; BC Archives Mfilm Number: FILMNUMBER - not available at BC Archives, CHURCH, PLACE, DATE, Birth date: BIRTHDATE, Birth place: BIRTHPLACE, Father: FATHER, Mother: MOTHER. Not digitized. http://search-collections.royalbcmuseum.bc.ca/Genealogy Royal British Columbia Museum: BC Archives (royalbcmuseum.bc.ca/genealogy : accessed DATE).

Manitoba

  • "Genealogy Searches for Unrestricted Records BIRTHMARRIAGEORDEATH," online database. Entry for NAME; Registration Number: NUMBER, PLACE, DATE. Manitoba Vital Statistics Agency (https://vitalstats.gov.mb.ca/Query.php : accessed DATE).
  • "HBCA Biographical Sheet", online database with images, Entry for Name; citing: DATA used from this source for profile. Hudson Bay Company Archives, Winnipeg, Manitoba; (URL : accessed DATE).

New Brunswick

Here are the templates for citations from the Provincial Archives of New Brunswick. Note: use the name of the index to match the record.

Births

  • "RS141A1b: Index to Late Registration of Births," online database with images. Entry for _____; Registration Code: _____, PLACE, DATE. Parents: _____, [URL Birth Certificate] Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed DATE).
  • "RS141A2/2: Index to County Birth Registers," online database with images. Entry for _____; Registration Code: _____, PLACE, DATE. Parents: _____, [URL Birth Certificate] Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed DATE).
Samples:
  • "RS141A1b: Index to Late Registration of Births," online database with images. Entry for James Rattary Izzard; Registration Code: 1880-I-3, Saint John, 1880-10-01, Parents: John Charles Izzard and Letitia Rattary. Birth Certificate Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed March 30, 2019).
  • "RS141A2/2: Index to County Birth Registers," online database with images. Entry for Stephen Albert Schofield; Registration Code: 1-1-175-146, Fairville, Saint John, 1888-01-30. Parents: Albert Schofield and Alberta Spicer. Birth certificate Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed January 07, 2020).

Marriages

  • "RS141B7: Index to New Brunswick Marriages," online database with images. Entry for _____; Registration Number: _____, Code: _____, PLACE, DATE. [URL Marriage Certificate] Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed DATE).
Sample:
  • "RS141B7: Index to New Brunswick Marriages," online database with images. Entry for Fenwick, Aurella Jane and Izzard, James Rattray; Registration Number: 2061, Code: B4/1904, Westmorland, 1904-06-15. Marriage Certificate Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed 04 Mar 2021).

Deaths

  • "RS141C4: Provincial Returns of Deaths," online database with images. Entry for _____; Registration Code: _____, Reference: _____, PLACE, DATE, Age: __. [URL Death Certificate] Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed DATE).
  • "RS141C5: Index to Death Certificates," online database with images. Entry for _____; Registration Code: _____, Volume: _____, PLACE, DATE. [URL Death Certificate] Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed DATE).
Sample:
  • "RS141C4: Provincial Returns of Deaths," online database with images. Entry for Frances Francis; Registration Code: 1950, Reference: C4/1897, York, 1897-04-30, Age: 86. Death Certificate Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed 3 Jun 2022).
  • "RS141C5: Index to Death Certificates," online database with images. Entry for Izzard, James Rattray; Registration Code: 2012, Volume: 253, Saint John, 1962-03-13. Death Certificate Provincial Archives of New Brunswick: Vital Statistics from Government Records (RS141) (https://archives.gnb.ca/Search/VISSE/?culture=en-CA : accessed March 30, 2019).

Newspaper Vital Statistics

TIPS: Click on "Print Version" to get to the page for the URL, if needed. Abbreviations used: inst. = the current month and ult. (ultimo) = the previous month.
Sample:
  • "Daniel F Johnson's New Brunswick Newspaper Vital Statistics," Volume 80 Number 2677, Entry for Moses Dymond, Date: July 15 1891, County: Saint John, Place: Saint John, Newspaper: Messenger and Visitor. "d. At his residemnce Mactnaquac (York Co.) Moses Dymond, age 73, left widow and large family of sons and daughters." Death notice Provincial Archives of New Brunswick (https://archives.gnb.ca/Search/NewspaperVitalStats/Default.aspx?culture=en-CA : accessed 9 May 2022).

Nova Scotia

Here is the template for citations from the Nova Scotia Archives
  • "Nova Scotia Births, Marriages, and Deaths," online database with images. Entry for _____; REGISTRATION INFO PROVIDED. [URL _____ Certificate] Nova Scotia Archives: Nova Scotia Historical Vital Statistics (https://archives.novascotia.ca/vital-statistics/ : accessed DATE).
Sample:
  • "Nova Scotia Births, Marriages, and Deaths," online database with images. Entry for Mildred Mae Smith, birth, Brooklyn, Hants County, November 17, 1895, Birth Registration: Year: 1895 number: 99100347, Parents: William Smith and Caroline Crowell. Birth Certificate Nova Scotia Archives: Nova Scotia Historical Vital Statistics (https://archives.novascotia.ca/vital-statistics/ : accessed 30 Jul 2022).

Prince Edward Island

  • "Prince Edward Island Public Archives," online database. Entry for ____; Registration Info. [URL ____ Record] Prince Edward Island Public Archives (http://www.gov.pe.ca/parosearch/ : accessed DATE).
Sample:
  • "Prince Edward Island Public Archives, Marriages," online database. Entry for John Earnest Gillis and Christine MacPherson; RG19/s3/ss6: Marriage registrations, 1923, Groom's Residence: Culloden, Groom's Status: Bachelor, Bride's Residence: Hopefield, Bride's Status: Spinster. Marriage Record Prince Edward Island Public Archives (http://www.gov.pe.ca/parosearch/ : accessed 16 May 2022).

Saskatchewan

  • "eHealth Saskatchewan, Genealogy Index Searches, BIRTHMARRIAGEORDEATH," online database. Entry for NAME; Registration Number: NUMBER, Place of Birth: PLACE, DATE, Mother: MOTHER, Father: FATHER. Government of Saskatchewan (http://genealogy.ehealthsask.ca/vsgs_srch.aspx : accessed DATE).
Sample:
  • "eHealth Saskatchewan, Genealogy Index Searches, Death," online database. Entry for Joseph Halcro; Registration Number: 346, PLACE, Death Date: 1906/3/12. Government of Saskatchewan (http://genealogy.ehealthsask.ca/vsgs_srch.aspx : accessed 16 Mar 2021).




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Categories: Canada Project