Nic Source Templates and Examples - New Zealand

Date: [unknown] [unknown]
Location: [unknown]

This page includes templates and examples of citations for sources frequently used for New Zealand genealogical research. This is not an official Wikitree page, I have simply added my personal source templates to this page in case they are of use to others.

They are based on the Evidence Explained citation style. They are far from perfect, but the aim is to clearly identify the source of the information by answering the key questions who, what, where, when and wherein.

For sources behind paywalls, the template aims to incorporate as much genealogically-relevant material as practicable.

Useful links:

• Wikitree Sources Style Guide
• Evidence Explained

Contents 1 Birth 1.1 Civil Registration Image 1.2 Civil Registration Index - BDM Online 1.3 Civil Registration Index - Ancestry 2 Burial and Cemetery 2.1 Billion Graves 2.2 Find A Grave 2.3 Cemetery Transcriptions - FamilySearch 3 Death 3.1 Civil Registration Image 3.2 Civil Registration Index - BDM Online 3.3 Civil Registration Index - Ancestry 4 Directories and Electoral Rolls 4.1 Post Office Directory - Ancestry Free Records 4.2 Electoral Rolls - Ancestry 5 Immigration 5.1 Passenger Lists - FamilySearch 6 Marriage 6.1 Civil Registration Image 6.2 Civil Registration Index - BDM Online 7 Military 7.1 Archway - Archives NZ 8 Newspaper 8.1 Papers Past 9 Wills and Probate 9.1 Archives NZ Probate - FamilySearch

Birth

Civil Registration Image

Notes

• This citation is for digital images of original entries in the NZ Government Civil Registration registers
• It can also be used for certificates by replacing "birth registration" with "birth certificate"
• While not essential, the second layer of the citation provides a reference to the index entry which enables the document to be ordered (for a fee). The registration number is not shown on the actual image, as they were created as part of the digitisation of the records in the early 2000s

Template

New Zealand, birth registration for FIRST_NAME LAST_NAME, born BIRTH_DATE, at BIRTH_PLACE, SON/DAUGHTER of FATHER and MOTHER; digital image held by NAME; indexed at New Zealand, Department of Internal Affairs, "Birth Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed ACCESS_DATE), reg. no. YYYY/NNNNN.

Example

New Zealand, birth entry image for Donovan Joseph Kitchener Roache, born 26 February 1915, at Greatford, son of William Roache and Florence Stubbs; digital image held by Nic Donnelly; indexed at New Zealand, Department of Internal Affairs, "Birth Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed 1 January 2020), reg. no. 1915/19574.

Civil Registration Index - BDM Online

Notes

• This is the current, official NZ Government index, from which images of registration events can be ordered
• The index was created afresh in the early 2000s (ie it is not just a digital version of the existing microfiche indexes)
• The index is also available on FamilySearch in the New Zealand, Civil Records Indexes, 1800-1966 database. FamilySearch has a more flexible search engine, so can be useful to search if the desired record cannot be found using the Births, Deaths & Marriages Online website
• While the exact date of the event is not provided in the index, it can be confirmed (if already known) by narrowing the "Search From Date:" and "Search To Date:" to only include the date of the event. If the exact date is not known, it can be determined by gradually narrowing the date parameters until only a single date remains

Template

New Zealand, Department of Internal Affairs, "Birth Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed ACCESS_DATE), reg. no. YYYY/NNNNN, FIRST_NAMES SURNAME (mother's given name(s): FIRST_NAME, father's given name(s): FIRST_NAME); birth date (by searching on exact date): DATE.

Example

New Zealand, Department of Internal Affairs, "Birth Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed 5 October 2019), reg. no. 1915/19574, Donovan Joseph Kitchener ROACHE (mother's given name(s): Florence, father's given name(s): William); birth date (by searching on exact date): 26 February 1915.

Civil Registration Index - Ancestry

Notes

• This database has been derived from the microfiche indexes, that existed prior to the digitisation of records in the early 2000s
• The main advantage of this database is that it usually provides the registration district for the event, whereas the Births, Deaths & Marriages Online website does not

Template

"New Zealand, Birth Index, 1840-1950," database, Ancestry (https://www.ancestry.com : ACCESS_DATE), NAME registered MONTH quarter YEAR at PLACE, folio: NNNN; citing New Zealand, Birth Index, 1840–1950. Microfiche.

Example

"New Zealand, Birth Index, 1840-1950," database, Ancestry (https://www.ancestry.com : 1 January 2020), Christiana Kate SMITH registered December quarter 1885 at Wellington, folio: 3762; citing New Zealand, Birth Index, 1840–1950. Microfiche.

Burial and Cemetery

Billion Graves

Template

Use citation at bottom of BillionGraves record webpage, changing the following:

• Add details of website to start of citation (ie People Search," database with images, BillionGraves (https://billiongraves.com/search : accessed ACCESS_DATE),)
• Turn record reference into a link
• Add cemetery name after record reference

Example

"People Search," database with images, BillionGraves (https://billiongraves.com/search : accessed 1 January 2020), Grave record for Michael Roache (Died: 3 Dec 1909), BillionGraves Record 20786434 Catholic Cemetery, Turakina, Manawatu-Wanganui, New Zealand.

Find A Grave

Template

Use citation provided by Find A Grave, changing the following:

• Italicise Find A Grave
• Replace Memorial reference with Wikitree Find A Grave template

Example

Find A Grave, database and images (https://www.findagrave.com : accessed 01 January 2020), memorial page for Michael Roache (1830–3 Dec 1909), Find A Grave: Memorial #10576728, citing Turakina Catholic Cemetery, Turakina, Rangitikei District, Manawatu-Wanganui, New Zealand ; Maintained by Jo Cameron (contributor 47773644).

Cemetery Transcriptions - FamilySearch

Template

• Italicise FamilySearch
• Add access date after publication/update date

Example

"New Zealand, Cemetery Transcriptions, 1840-1981," database, FamilySearch (https://familysearch.org/ark:/61903/1:1:QLYF-34TH : 8 September 2019), Michael Roache, 3 Dec 1909; citing Death, New Zealand, New Zealand Society of Genealogists, Auckland.

Death

Civil Registration Image

Notes

• This citation is for digital images of original entries in the NZ Government Civil Registration registers
• It can also be used for certificates by replacing "death registration" with "death certificate"
• While not essential, the second layer of the citation provides a reference to the index entry which enables the document to be ordered (for a fee). The registration number is not shown on the actual image, as they were created as part of the digitisation of the records in the early 2000s

Template

New Zealand, death registration for FIRST_NAME LAST_NAME, died DEATH_DATE, at DEATH_PLACE, aged AGE; digital image held by NAME; indexed at New Zealand, Department of Internal Affairs, "Death Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed ACCESS_DATE), reg. no. YYYY/NNNNN.

Example

New Zealand, death registration for William Iredale, died 1 April 1950, at Christchurch, aged 65 years; registration number 1950/22290; digital image held by Nic Donnelly; indexed at New Zealand, Department of Internal Affairs, "Death Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed 1 January 2020), reg. no. 1950/22290.

Civil Registration Index - BDM Online

Notes

• This is the current, official NZ Government index, from which images of registration events can be ordered
• The index was created afresh in the early 2000s (ie it is not just a digital version of the existing microfiche indexes)
• The index is also available on FamilySearch in the New Zealand, Civil Records Indexes, 1800-1966 database. FamilySearch has a more flexible search engine, so can be useful to search if the desired record cannot be found using the Births, Deaths & Marriages Online website
• While the exact date of the event is not provided in the index, it can be confirmed (if already known) by narrowing the "Search From Date:" and "Search To Date:" to only include the date of the event. If the exact date is not known, it can be determined by gradually narrowing the date parameters until only a single date remains

Template

New Zealand, Department of Internal Affairs, "Death Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed ACCESS_DATE), reg. no. YYYY/NNNNN, FIRST_NAMES SURNAME (age/date of birth: AGE or DATE); death date (by searching on exact date): DATE.

Example

New Zealand, Department of Internal Affairs, "Death Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed 1 January 2020), reg. no. 1985/43118, Donovan Joseph Kitchener ROACHE (age/date of birth: 26 February 1915); death date (by searching on exact date): 21 July 1985.

Civil Registration Index - Ancestry

Notes

• This database has been derived from the microfiche indexes, that existed prior to the digitisation of records in the early 2000s
• The main advantage of this database is that it usually provides the registration district for the event, whereas the Births, Deaths & Marriages Online website does not

Template

"New Zealand, Death Index, 1848-1966," database, Ancestry (https://www.ancestry.com : ACCESS_DATE), NAME registered MONTH quarter YEAR at PLACE, folio: NNNN.

Example

"New Zealand, Death Index, 1848-1966," database, Ancestry (https://www.ancestry.com : 1 January 2020), Christiana Kate REILLY registered December quarter 1946 at Mangaweka, folio: 4339.

Directories and Electoral Rolls

Post Office Directory - Ancestry Free Records

Notes

• While these directories are held on Ancestry, they were transcribed by volunteers and are therefore freely available to those without subscriptions

Template

DIRECTORY_NAME (PUBLISHED_PLACE: PUBLISHER, PUBLICATION_DATE), p. NN, entry for NAME, RESIDENCE; "New Zealand, City & Area Directories, 1866-1954," database with images, Ancestry (www.ancestry.com : accessed ACCESS_DATE), Image NNN of NNN (free image).

Example

The New Zealand Post Office Directory (Wise and Co.'s) for 1885-6 (Dunedin: Wise, Caffin & Co., n.d.), p. 174, entry for Michael Roach, Greatford; "New Zealand, City & Area Directories, 1866-1954," database with images, Ancestry (www.ancestry.com : accessed 1 January 2020), Image 135 of 651 (free image).

Electoral Rolls - Ancestry

Notes

• Only some years have been indexed. For records that are not indexed, add the words "unindexed" before the Ancestry Image template (ie ... unindexed Image NNN of NNN ...)

Template

New Zealand Government, ROLL_NAME, (PUBLISHED_PLACE: PUBLISHER, PUBLICATION_DATE), p. NN no. NNNN, NAME, RESIDENCE, OCCUPATION; "New Zealand, Electoral Rolls, 1853-1981," database with images, Ancestry (https://www.ancestry.com : accessed ACCESS_DATE), Image NNN of NNN (subscription).

Example

New Zealand, 1954 Electoral District of Onehunga General Roll ... closed on 17th August, 1954, (Auckland: Clark & Matheson Ltd., n.d.), p. 241 no. 11968, Christiana SMITH, 7 George Tce, widow; "New Zealand, Electoral Rolls, 1853-1981," database with images, Ancestry (https://www.ancestry.com : accessed 1 January 2020), Image 121 of 165 (subscription).

Immigration

Passenger Lists - FamilySearch

Template

Use citation provided by FamilySearch, changing the following:

• Ensure FamilySearch is italicised
• Add access date, after the publication/update date
• Add ship name in italics after the word "ship"

Example

"New Zealand, Archives New Zealand, Passenger Lists, 1839-1973," database with images, FamilySearch (https://familysearch.org/ark:/61903/1:1:FST7-XZJ : 8 July 2019), John Reilly, 12 Sep 1859; citing ship Cresswell, Archives New Zealand, Wellington; FHL microfilm 004411505.

Marriage

Civil Registration Image

Notes

• This citation is for digital images of original entries in the NZ Government Civil Registration registers
• It can also be used for certificates by replacing "marriage registration" with "marriage certificate"
• While not essential, the second layer of the citation provides a reference to the index entry which enables the document to be ordered (for a fee). The registration number is not shown on the actual image, as they were created as part of the digitisation of the records in the early 2000s

Template

New Zealand, marriage registration for FIRST_NAME LAST_NAME and FIRST_NAME LAST_NAME, married MARRIAGE_DATE, at MARRIAGE_PLACE; digital image held by NAME; indexed at New Zealand, Department of Internal Affairs, "Marriage Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed ACCESS_DATE), reg. no. YYYY/NNNNN.

Example

New Zealand, marriage registration for William Roache and Florence Stubbs, married 17 November 1900, at Palmerston North; digital image held by Nic Donnelly; indexed at New Zealand, Department of Internal Affairs, "Marriage Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed 1 January 2020), reg. no. 1900/5424.

Civil Registration Index - BDM Online

Notes

• This is the current, official NZ Government index, from which images of registration events can be ordered
• The index was created afresh in the early 2000s (ie it is not just a digital version of the existing microfiche indexes)
• The index is also available on FamilySearch in the New Zealand, Civil Records Indexes, 1800-1966 database. FamilySearch has a more flexible search engine, so can be useful to search if the desired record cannot be found using the Births, Deaths & Marriages Online website
• While the exact date of the event is not provided in the index, it can be confirmed (if already known) by narrowing the "Search From Date:" and "Search To Date:" to only include the date of the event. If the exact date is not known, it can be determined by gradually narrowing the date parameters until only a single date remains

Template

New Zealand, Department of Internal Affairs, "Marriage Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed ACCESS_DATE), reg. no. YYYY/NNNNN, BRIDE_FIRST_NAMES SURNAME and GROOM_FIRST_NAMES SURNAME; marriage date (by searching on exact date): DATE.

Example

New Zealand, Department of Internal Affairs, "Marriage Search," database, Births, Deaths & Marriages Online (https://www.bdmhistoricalrecords.dia.govt.nz/search : accessed 31 December 2019, reg. no. 1900/5424, Florence STUBBS and William ROACHE; marriage date (by searching on exact date): 17 November 1900.

Military

Archway - Archives NZ

Notes

• This citation template can be adapted for use with other records sourced from the Archives New Zealand Archway website

Template

DOCUMENT_DESCRIPTION, Archway (https://www.archway.archives.govt.nz : accessed ACCESS_DATE), [LINK_TO_IMAGE image]; citing item ID: ANNNNN, agency: XXXX, series: NNNN, accession: ANNNN, box/item: NN / N, record no: NNNNN; Archives New Zealand.

Example

South African War Personnel File for SMITH, Leslie - SA5164 - Army; Archway (https://www.archway.archives.govt.nz : accessed 1 January 2020), image; citing item ID: R20523441, agency: AABK, series: 18805, accession: W5515, box/item: 52 /, record no: 0005193; Archives New Zealand.

Newspaper

Papers Past

Notes

• The citation provided by Papers Past can be used as the basis for citing the newspaper article

Template

"ARTICLE/SECTION_NAME," NEWSPAPER_NAME, Volume NN, Issue NN, DATE, Page N; Papers Past (https://paperspast.natlib.govt.nz : accessed ACCESS_DATE), [LINK_TO_ARTICLE image]; National Library of New Zealand.

Example

"Accidents," The Colonist, Volume XXII, Issue 2481, 7 December 1878, Page 3; Papers Past (https://paperspast.natlib.govt.nz : accessed 1 January 2020), image; National Library of New Zealand.

Wills and Probate

Archives NZ Probate - FamilySearch

Template

Use the citation provided by FamilySearch, adding in the access date, after the publication/update date. Also italicise FamilySearch

Example

"New Zealand, Archives New Zealand, Probate Records, 1843-1998," database with images, FamilySearch (https://familysearch.org/ark:/61903/1:1:KXZH-FDZ : 28 May 2019, accessed 1 January 2020), Michael Roache, 1909; citing Wanganui probates [third sequence], 1893-1979, record number 1909/71, Archives New Zealand, Wellington; FamilySearch digital folder 005664061.