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OT PC Email Templates

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Contents

Template 1: Request for OT1 Graduate to join a Team

Teams Beyond the Trail: https://www.wikitree.com/wiki/Project:England

County Teams:


Subject: New OT Graduate to integrate into your team!

Hi XXXX, We have a new OT1 Graduate, Name, WikiTree-ID URL, who would like to join your Name Team/s. Many thanks! XXXX


Profile Improvement Teams:


Subject: New OT Graduate to integrate into your team!

Hi XXXX, We have a new OT1 Graduate, Name, WikiTree-ID URL, who would like to join your Name Team/s. Many thanks! XXXX


Template 2: Let Trailer know their Trailblazer is taking a break

Hi XXXX, I hope you are well!

XXXX may have already let you know...they are stepping away from their Trailblazing duties for a while.

Please don't be concerned about how this might impact your Trail...I'm currently working on lining up another Trailblazer to work with you and someone will be in touch as soon as possible. In the meantime, don't hesitate to contact me if you have any questions.

Regards XXXX OT Project co-Coordinator


Template 3: Let Trailer know they are being reassigned

Hi XXXX, I hope you are well!

XXXX has let me know they are not able to continue Trailblazing with you at the moment.

Please don't be concerned about how this might impact your Trail...I'm currently working on lining up another Trailblazer to work with you and someone will be in touch as soon as possible. In the meantime, don't hesitate to contact me if you have any questions.

Regards XXXX OT Project co-Coordinator


Template 4: Let Trailer know their request for a new Trailblazer is being worked on

Hi XXXX,

Thank you for contacting us and letting us know you’d like to work with a different Trailblazer - that’s totally OK!

Please don't be concerned about how this might impact your Trail...I'm currently working on lining up another Trailblazer to work with you and someone will be in touch as soon as possible. In the meantime, don't hesitate to contact me if you have any questions.

Regards XXXX OT Project co-Coordinator


Template 5: Trailer waiting

@Trailblazers Hi everyone, XXXX is still waiting for a Trailblazer. If you are available, it would be great if you could take them on. *Thank you for all you do!*


Template 6: Let Trailblazers’ know a Rolled Over Trailer is waiting to be reassigned

@Trailblazers Is anyone available to take on XXXX? They are (for example…onto their first profile of OT1 Stage 2 the profile has already had 1 review so she's working on that feedback…). Here is a link to their Trello card if anyone is available to have a look. <insert URL Trello card link> Because they are already underway (not paused), we'd like them to be picked up ahead of XXXX please, who is currently top of the waiting list.


Template 7: Rolled over Trailer waiting

@Trailblazers Hi everyone, XXXX is still waiting for a Trailblazer. If you are available, it would be great if you could take them on. *As they are already in progress and have been rolled over, they take preference over others on the waitlist*


Template 8: Paused Trailer returning and needs new Trailblazer

@Trailblazers Hi everyone, XXXX has returned from a pause from the Trail and is now in the queue awaiting a new Trailblazer. Here is a link to their Trello card <insert URL>. Thanks.


Template 9: Discord Invite Email

Hi XXXX

Thanks for agreeing to give Discord a go! I’m sure you will find it useful and enjoyable. It’s a great way to chat to your Trailblazer and other members of the England Project.

This link is an invitation to join; XXXX

Let me know if you have any problems. When our Membership PC sees you have joined our WikiEngland Discord Server, they will add the role of “Trailer” to your Profile - this will enable you to see the “Trailers” channel where Trailers chat.

When you join, we'd really appreciate it if you could change your display name so that we can tell who you are :) If you're on a laptop or computer, this can be done by selecting the downward arrow just to the right of the server name in the top left corner; when you select the option "Edit Server Profile" please change your display name to follow the format "First Name (WikiTree ID)". If you are on a mobile device, this can be done by first pressing on the three horizontal lines in the top left corner of the screen, then on the three vertical dots to the right of the server name.

Look forward to seeing you there!

Cheers, XXXX

Template 10: Pausing - 2 month email

Hi XXXX

XXXX informs us that you have decided to pause your Orphan Trail participation for the present, as you know we have a waiting list for the Orphan Trails, so we have decided to move your Orphan Trail log to paused and as such you have a two month period before regrettably we will remove your England Badge and you will no longer be a member of the England Project, please inform us of your intentions within this time if you wish to restart the Orphan Trail

On leaving the England Project you will still be able to access WikiTree and continue to add and edit profiles and continue to use the Orphan Trail resources for guidance.

You will be more than welcome to rejoin the Orphan Trail at a future date and we thank you for your contributions to WikiTree and sincerely hope we will see you rejoin the Orphan Trail at some time in the future.

Kind Regards

Hilary and Malc

Orphan Trail Project Coordinators





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