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Profile Improvement Project Biography Standards

Privacy Level: Public (Green)
Date: [unknown] [unknown]
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Welcome to the Profile Improvement Project (PIP) Biography Standards

Mission: To improve profiles by Team members to a specific standard using a multiple level criteria rubric.

  • Level 1 will be used by Profile Improvement Project (PIP) members while working on their own Watchlist (and whatever else you find).
  • Level 2 standards will be used, as much as is possible using all information available, by PIP Biography Team members who are working on Closed Account Profiles, Long Profiles and Needs Footnotes
It is understood that all items shown in the rubric for Level 2 may not be available or possible to fulfill. The team member should provide as many of the items as possible.
The Level 1 and Level 2 profiles can each be worked to a higher level if the Team member wishes to do that.

More information on the Biography Team is outlined on PIP's Biography Team page.

The Rubric

Category of SkillSpecific SkillLevel 1Level 2Level 3
NamesLNAB GuidelinesHas names in appropriate fields as identified from sourcesHas the most accurate spelling at the time of birthHas sources and research notes explaining why a specific spelling was chosen
LocationsUse complete locationsLocation as seen on sourceCombination of location from multiple sources but not completeComplete location from sources with level of certainty; research note if less that certain
DatesDates as provided in sourcesDate from sourceDate from source or Estimated date with status buttonDate from source or estimated date with status button, template, and research notes
SourcesCite reliable sourcesAll sources are either derived or not primary sourcesMinimum 2 original sources used, or 2 primary sources, in addition to derived or secondary sources3 or more primary or original sources used
SourcesSource Each FactSources cited but not all facts are found in the sourceEach fact has a source with explicit evidenceEvidence from multiple reliable sources used to source a tricky fact
SourcesCite sources using Evidence Explained style guide (based on Chicago Manual of Style)Sources contain data recommended by the EE guideAll Sources contain all the data recommended by EE guide and some have EE stylingSources contain all data recommended by EE guide and most conform in style
SourcesUse of inline sources, including named sourcesCitations present but not inlineInline citations usedAt least 1 inline citation used more than once
Analysis of evidenceSome facts not included in biographyAll sources support the documented facts. Discrepancies noted. Good use of research notes where required. Use of uncertain buttons where warranted.2 star requirements met + use of other resources, e.g. legislation or historical sources for context.
ContentBiography has engaging contentA few facts are stated but no details providedSeveral facts are statedContains several facts supplemented with interesting details or relevant background information
WritingClarityContent is difficult to followContent is difficult to understand, or contains too much content that is not genealogical in natureContent easily understood, abbreviations are explained, content is genealogical in nature
WritingGrammatically CorrectFrequent grammar or spelling errors1-3 errorsPerfect spelling and grammar
PresentationNeat profile that aids increased accessibilityContent is difficult to read, e.g. excessive bold text, lack of spacing between facts, loud or tiled background, would be aided by use of headings, has copy/paste of entire wills/articles/obituaries onto profileSome attempt at presentation has been made, e.g. use of headings, but some problems remain, e.g. profile could benefit from a list/table/FSP(Free Space Page)Presentation easy to read, polished appearance, headings used where benefit gained, use of FSP where warranted
ImagesContains copyright free images with clear citationsHas an image and a citation in the commentsHas a link to the image in the biography Has a link to an image with the image citation in the biography and a caption
ImagesUse of image template to place image in biographyImage is in the biography; No caption or label, image not self-explanatory. Not placed well. Visually unpleasant.Image is well placed and sized in the biography and has a captionImages are visually pleasing, well placed, understandable with captions if required, labels used.
RelationshipsKnows how to create linked relationshipsHas created at least one linked profile with at least one source that shows the relationshipHas created all known relation profiles with good sourcing and at least a minimum biography on each
LinksUse of links outside of sources to aid navigation, provide supplementary information and aid search engine optimizationLinks to other profiles, also to FSPs where warrantedLinks to other profiles/FSPs plus 1-3 links to other webpagesLinks to other profiles/FSPs plus > 3 links to other webpages, including a variety of sites, e.g. articles, maps, images
Merging ProfilesIntegrate facts and resolve discrepanciesDuplicate headings removedSources moved inline; unsourced profiles have had at least one source addedInline sources; duplicate narrative removed; sources added for all facts; linked profiles checked for potential merges
Biography StyleBiographiesDoesn't seem to have a styleOutline style used Biography written in narrative style with appropriate headings
CategoriesCategorizationNo Categories1 category added> 1 category added
StickersStickersNo Stickers1 sticker below biography headingStickers placed in logical portions of the biography; no errors
Certain/Uncertain buttonsUncertain StatusNot usedUsed sporadicallyUsed
DatesDate StatusNot usedUsed sporadicallyUsed
PlacesPlace StatusNot usedUsed sporadicallyUsed
NamesName StatusNot usedUsed sporadicallyUsed
RelationshipsRelationship StatusNot usedUsed sporadicallyUsed

  • Login to request to the join the Trusted List so that you can edit and add images.
  • Private Messages: Contact the Profile Managers privately: Robin Shaules, Kay Knight, and Debi Hoag. (Best when privacy is an issue.)
  • Public Comments: Login to post. (Best for messages specifically directed to those editing this profile. Limit 20 per day.)
  • Public Q&A: These will appear above and in the Genealogist-to-Genealogist (G2G) Forum. (Best for anything directed to the wider genealogy community.)

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